All machine rentals require a $1000 damage security deposit that will be held on a credit card and will be released in 5-7 business days provided that there are no damages to the machine and renter follows signed contract.
All machines are to ride on Hatfield McCoy trails only! If a machine were to break down, or you were to get lost, we will be able to find you on marked Hatfield McCoy trails. You must follow all Hatfield McCoy trail rules. All occupants of our rentals are required to purchase a Hatfield and McCoy trail pass. In addition, renters must wear DOT approved helmets as well.
The weather in West Virginia can change hourly from 80 degrees and sunny to 50 degrees and raining. Make sure you bring appropriate clothing. There will be no refunds due to weather conditions. We have no control over the weather!
Reservation deposit is refundable up to 14 days before reservation
$1000.00 Damage Deposit on all machines is refundable after machines are cleaned and inspected by WV ATV Resort and no damage has occurred and contract has been followed. If damages do occur, you the customer are responsible for ANY and ALL damages.
Cancelation must be at least 14 days prior to rental date.
Break Down Refunds:
Renter must notify WV ATV Resort immediately after breakdown, only refundable if breakdown is not caused by rental operator (WV ATV's discretion). We will do our best to get you another machine or fix your Side x Side promptly. These machines are mechanical and can breakdown from time to time without fault. We will do all things necessary to get you back to riding promptly.
Damage can occur in several ways. From broken plastics, bumpers, tires, rims, axles, CV boots, motor damage from sinking machines in mud holes or water above air intake, and any other possible way. If damage does occur, renter will pay any and all cost of parts and labor. If damages occur off of Hatfield McCoy Trails, renter will be charged the full amount of the deposit regardless if damages do not amount to the full deposit cost, this is non-negotiable. Damages are determined by if it is a mechanical issue that could have happened without fault, or may have been caused by environmental factors (WV ATV's Discretion). So please, treat these machines like "You own them".
Rental Period & Check-In. The term of this lease will be from Arrival Date to Departure Date. The Property will be ready for Guest’s occupancy beginning at 3:00 PM on the Arrival Date and the Property must be vacated by 10:00 AM on the Departure Date, unless otherwise agreed by Owner.
Machines can be picked up beginning at 8:00 AM and must be returned by 5 PM the last day of the rental period. If rental machine is late, there is a $200 late fee for the first four hours after 5 PM, any additional time after this the renter will be charged for another full day.
MAXIMUM OCCUPANCY. The maximum number of persons permitted to stay in the property is limited to 6 guests. There will be an extra charge of $25 per guest, per night, over 6. Guest(s) will be charged without notice for additional persons staying in the property and not disclosed to staff.
At this time, we do not allow pets in lodging areas such as our cabins due to allergy concerns. Pets are permitted in common areas like our office and outside area. There will be a cleaning fee of $100 if pets are found in lodging areas.
Insurance is liability ONLY.
Customers are required to purchase insurance at $15 a day to be covered. This means machine renters are responsible for any and all damages that occur to WV ATV's rental machines.
Hatfield McCoy requires the usage of a DOT approved helmet. We have helmets for purchase in our store, and we have helmets available to rent for $10 in our office.
Detailed Legal Information
All detailed legal information is noted in the full rental contract located on the contact us page. This contract must be filled out in full to complete the rental process.